- Normally you simply save a document as a
standard Microsoft Word document.
However you can save your document in a range of different formats. It is important to realize that Microsoft Word
2010 stores documents in a different type of file format than used by some of
the previous versions of Microsoft Word and you may have to save your documents
in a format that can be opened by people who are using an earlier version of
Microsoft Word such as Word 2003.
- Create a new document and type in the
This is a document created in Word 2010.
- Click on the Save icon (top-left of your screen). This will display the Save As dialog box.
- In the File
Name section of the dialog box, enter the file name 'My file formats'.
- Click on the down arrow to the right of the Save
as type section of the dialog box.
This will display a drop down list of file format options.
As you can see there are a range of options to select from.
This format will save the document using the standard Microsoft Word 2010 file
format. This is the format that is used
by default and if you do not go out of your way to select a different file
format then this is the format that is used when you normally save a Microsoft Word
Word 97-2003 Document:
Saving your document in this format means that you can distribute copies of
your document via disk or email to other people who are using earlier versions
of Microsoft Word and they should be able to read and edit the document without
problems. If you have used complex
formatting or some of the new advanced features within your Microsoft Word 2010
document, some of the advanced formatting may be lost in the conversion
Saving your document as a plain text file will remove all the formatting
you have added to your documents (such as bold, italics &
underlining). It will also remove any
pictures or other features such as tables.
Only plain text will be saved. Be
very careful about using this option.
Rich Text Format:
This is a generic word-processing file format.
If you wanted to distribute the document to someone using a totally
different word-processing program from a different software manufacturer, such
as WordPerfect, then you may wish to use this file format. Some advanced formatting may be lost in the
file conversion process. The file name
extension will change to become .RTF.
You normally save a document as a document file. You can however save a document as a template. This means that you can create new documents
in the future; based on the templates you create.
There are quite a few other file format options but at this stage we do not
need to worry about them!
- Experiment with saving your document in the
file formats described above.
- When you have finished experimenting, save
your changes and close any open documents.
- Close the Microsoft Word program.
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