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ECDL / ICDL Module 3 (Syllabus Four)
Word Processing Courseware
Training Materials
ECDL | ICDL Courseware Training Manual
1. USING THE APPLICATION
FIRST STEPS WITH WORD PROCESSING
- To start Word using the Windows Start menu
- To close the Word program
- To open a file
- Tools to help you with opening files
- To select a continuous block of files to open
- To select multiple files (to open) which are not in a continuous block
- To create a new document based on the default template
- To create a new document based on another template
- To save a document using the Save icon
- To create a new folder in which to save your document
- To save a file to a diskette
- To save using "Save As"
- To save a file in a format other than Microsoft Word format
- What is an RTF file?
- What is a TXT file?
- Saving a file as a template
- To save a file in Web page format
- What is an HTML formatted file?
- To save a file using a software specific file extension
- To switch from one open document to another one (using the Taskbar)
- To switch from one open document to another one (using the Window drop down menu)
- Today's Tip
- What is the Microsoft Office Assistant?
- Displaying the Office Assistant Help
- To hide the Office Assistant
- "What is this" Help
- To close a document in Word
ADJUST SETTINGS
- Different Word views
- To view a document using different modes
- The Zoom feature
- To zoom a document using the Zoom icon
- To display or hide a toolbar
- The quick way of displaying / hiding toolbars
- What are the non-printing characters?
- To display non-printing characters
- To hide non-printing characters
- To control which non-printable characters are displayed
- To modify preference options within Word
2. MAIN OPERATIONS
INSERT DATA
- To switch between Insert and Overtype text entry
- Using Insert Mode to enter text
- To insert a new paragraph
- What is "Click and Type"?
- To use "Click and Type"
- What are special characters and symbols?
- To insert special symbols
- To use AutoCorrect to insert symbols
- To reverse the automatic changing of text by AutoCorrect
SELECT DATA
- The importance of selection
- Sometimes you do not need to select first!
- To select a character
- To select a word
- To select a line
- To select a sentence
- To select a paragraph
- To select all text
EDIT DATA
- To insert text
- To modify existing text
- Using Overtype Mode to enter text
- To use Undo to reverse your last actions
- To repeat a command, action, or typing
- To undo or repeat a specific number of commands, actions, or typing changes
DUPLICATE, MOVE, DELETE
- To copy text within a document
- To copy text from one document to another
- To move text within a document
- To move text from one document to another
- To delete a character
- To delete a word
- To delete a line or lines
- To delete a sentence
- To delete a paragraph
- To delete a block of text
SEARCH & REPLACE
- What is "Find and Replace"?
- To find text in a document
- To find and replace text in a document
3. FORMATTING
TEXT FORMATTING
- What is Word font (text) formatting?
- To change the font size or type
- Keyboard shortcut for making text bigger or smaller
- Using the Font dialog box
- To format selected text as bold or italic
- To underline selected text in a document
- To vary the type of underlining applied to selected text (such as single, double or words only)
- To apply subscript or superscript formatting
- To change the text case
- To apply colors to selected text
- To apply different background colors to selected text
- To copy formatting using the Format Painter.
- What are Styles?
- To apply a style
- Use automatic hyphenation.
- To set automatic hyphenation
- To set manual hyphenation
PARAGRAPH FORMATTING
- To insert a paragraph mark
- To remove a paragraph mark
- To insert a soft carriage return (line break)
- To remove a soft carriage return (line break)
- What is text alignment?
- To align text in a document
- Using the Indent icons
- To indent a paragraph
- To adjust line spacing in a document
- To control spacing above and below paragraphs
- What are Tabs?
- To set or change tabs using the Ruler
- To set, change or clear tabs using the drop down menus
- What are Bulleted Lists?
- To apply bullets to a list using the Bullets icon
- To remove bullet formatting from a list
- To add numbering to a list using the Numbering icon
- To apply alternate bullet formatting to a list
- To add alternative numbering styles to a list
- To control whether separate lists within a document use continuous numbering (or not)
- What are Borders?
- To add a border using the Border icon
- To add a border to an object using the drop down menus
- To remove a border from an object
- To add a Page Border
- What is shading?
- To add shading
- To format white text on a black background
DOCUMENT FORMATTING
- Change document orientation - portrait or landscape. Change page size.
- To select a page size for the paper you are printing to
- To set the page orientation
- What are Page Margins?
- To set margins using the Page Setup command
- To insert a hard (manual) page break
- To delete a hard (manual) page break
- What are Headers and Footers?
- To create a header or footer
- To modify a header or footer
- What are Word Fields?
- What is an automatically updating field?
- To insert a date field which will update automatically each time a document is opened
- To insert a date which will not be automatically updated.
- To insert page numbering into a header or footer
- To insert the date or time into a header or footer
- To insert the author's name into a header or footer
- To insert the author's name, date and page numbering into a header or footer
- To insert the file location
- What is Page Numbering?
- To number pages within a document
4. OBJECTS
TABLES
- What are Tables?
- To create a table using the Insert Table icon
- Insert, edit data in a table.
- To insert data into a table
- To edit data within a table
- To select parts within a table, using the Table drop down menu
- To insert a column or row into the table
- To delete a column or row within a table
- To insert rows or columns using toolbar icons.
- Tables and the Del key
- To specify row height
- To specify column width (the long way)
- To specify column width (the easy way)
- To add a border to a table
- To specify a border width, style and color.
- To apply shading to cells within a table.
PICTURES, IMAGES AND CHARTS
- Using pictures within Word
- To insert Clipart
- To insert a picture held as a file on your hard disk
- To insert a chart into a document
- To select a graphic
- To copy a graphic within a document
- To copy a graphic between open documents
- To move a graphic within a document
- To move a graphic between open documents
- To resize a graphic within a document
- To delete an image
5. MAIL MERGE
CONCEPT AND PRACTICE
- What is Mail Merging?
- Creating a new main document and merging to a personalized letter
- Creating a mailing list, data file.
- Mail merging to labels
6. PREPARE OUTPUTS
PREPARATION
- Manually check your documents!
- Spell Checking
- To immediately correct a word you have incorrectly spelt
- To disable automatic spell checking
- To check spelling in a document
- To add a word to the custom dictionary
- Always proof read before and after printing
- To preview a document
PRINTING
- To specify what to print
- To specify the number of copies required
- Why print to disk (as a print file)?
- To print a document to a file
- Printing within Word
- To select a printer
- To print to the default printer
7. APPENDIX ONE - KEYBOARD SHORTCUTS
ECDL | European Computer Driving Licence
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